 {"id":1639,"date":"2012-09-08T19:20:17","date_gmt":"2012-09-08T19:20:17","guid":{"rendered":"https:\/\/jorgep.com\/blog\/?p=1639"},"modified":"2023-07-19T14:49:43","modified_gmt":"2023-07-19T21:49:43","slug":"benefits-paperless","status":"publish","type":"post","link":"https:\/\/jorgep.com\/blog\/benefits-paperless\/","title":{"rendered":"Benefits of Going Paperless"},"content":{"rendered":"\n<p class=\"has-nv-light-bg-background-color has-background\"><em>Part of <a href=\"https:\/\/jorgep.com\/blog\/paperless-series\/\" data-type=\"page\" data-id=\"1635\">Going Paperless Series <\/a>which provides tips, tools, processes and resources to make the journey to a paperless office or home easier.<\/em><\/p>\n\n\n\n<p>There are many benefits to going paperless. Bottom line it will save you time and money.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Far less physical space needed<\/li>\n\n\n\n<li>Ability to centralize your document repository<\/li>\n\n\n\n<li>Greater information security<\/li>\n\n\n\n<li>Less liability from lost documents<\/li>\n\n\n\n<li><strong>Immense savings in time in searching tasks<\/strong><\/li>\n\n\n\n<li>Enhanced Collaboration<\/li>\n<\/ol>\n\n\n\n<div><\/div>\n\n\n\n<!--more-->\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/jorgep.com\/blog\/wp-content\/uploads\/2012\/09\/image9.png\"><img decoding=\"async\" src=\"\/blog\/wp-content\/uploads\/2012\/09\/image_thumb.png\" alt=\"image\" title=\"image\"\/><\/a><\/figure>\n\n\n\n<p>First, look at the Cost of Handling Paper to the right:<\/p>\n\n\n\n<p>Cost of maintaining one 4drawer file cabinet:<br>$2,000 per year!<\/p>\n\n\n\n<p><span style=\"font-size: xx-small;\">* Source 1<\/span><\/p>\n\n\n\n<p>Let\u2019s look at some of other statistics:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Typical office workers spend 40% of their time looking for information.<\/li>\n\n\n\n<li>Professionals spend over:<\/li>\n\n\n\n<li>500 hours annually reviewing and routing files<\/li>\n\n\n\n<li>150 hours looking for incorrectly filed documents.<\/li>\n\n\n\n<li>The average document is copied 9 times&nbsp; (Gartner).<\/li>\n<\/ul>\n\n\n\n<p>As far as the <strong>Cost of Mishandling Paper,<\/strong> according to INC Magazine:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It costs $20 to file a document,<\/li>\n\n\n\n<li>$120 to search for a misfiled document, and, if you can\u2019t find it\u2026<\/li>\n\n\n\n<li>It costs approximately $250 to recreate a lost document<\/li>\n<\/ul>\n\n\n\n<p><strong>Potential Challenges and Drawbacks<\/strong><\/p>\n\n\n\n<p>Converting your workplace into a paperless office will take some adjustment. Key things to remember when planning for this effort include:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Not everyone is a believer and will be on-board.<\/li>\n\n\n\n<li>It will be a fundamental change in the way some folks work\/think\/research.<\/li>\n\n\n\n<li>Many companies struggle with the initial cost of migrating to a paperless environment.<\/li>\n<\/ol>\n\n\n\n<p><span style=\"font-size: xx-small;\">* Source 1: <em>Statistics from <a href=\"https:\/\/jorgep.com\/blog\/link-not-available\/\">http:\/\/www.totallypaperless.com\/tp-documents\/benefits_of_paperless.pdf<\/a> &#8211; April 3, 2012<\/em><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There are many benefits to going paperless. Bottom line it will save you time and money.<\/p>\n","protected":false},"author":2,"featured_media":461826,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","ngg_post_thumbnail":0,"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[441],"tags":[115,123],"class_list":["post-1639","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tech-talk","tag-going-paperless","tag-pointers-resources"],"taxonomy_info":{"category":[{"value":441,"label":"Tech Talk"}],"post_tag":[{"value":115,"label":"Going Paperless"},{"value":123,"label":"Pointers &amp; Resources"}]},"featured_image_src_large":["https:\/\/jorgep.com\/blog\/wp-content\/uploads\/jorgep-BlogPostGeneric.jpg",1024,512,false],"author_info":{"display_name":"Jorge Pereira","author_link":"https:\/\/jorgep.com\/blog\/author\/jorge\/"},"comment_info":0,"category_info":[{"term_id":441,"name":"Tech Talk","slug":"tech-talk","term_group":0,"term_taxonomy_id":451,"taxonomy":"category","description":"","parent":0,"count":678,"filter":"raw","cat_ID":441,"category_count":678,"category_description":"","cat_name":"Tech Talk","category_nicename":"tech-talk","category_parent":0}],"tag_info":[{"term_id":115,"name":"Going Paperless","slug":"going-paperless","term_group":0,"term_taxonomy_id":121,"taxonomy":"post_tag","description":"","parent":0,"count":11,"filter":"raw"},{"term_id":123,"name":"Pointers &amp; Resources","slug":"pointers-resources","term_group":0,"term_taxonomy_id":129,"taxonomy":"post_tag","description":"","parent":0,"count":97,"filter":"raw"}],"_links":{"self":[{"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/posts\/1639","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/comments?post=1639"}],"version-history":[{"count":0,"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/posts\/1639\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/media\/461826"}],"wp:attachment":[{"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/media?parent=1639"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/categories?post=1639"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jorgep.com\/blog\/wp-json\/wp\/v2\/tags?post=1639"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}